The guidance provided here is rooted in widely recognised industry practices, Microsoft’s own accessibility documentation, and research from organisations like the W3C. Accessible content creation is not just compliance; it’s impact.
According to the Census 2021, roughly 20% of the global population, are disabled. Microsoft Office’s Accessibility Checker is used by millions, helping creators spot and fix issues before sharing files. In fact, the use of accessible documents can increase engagement and reach by up to 20.
By embedding alt-text in images, using accessible templates in Word or PowerPoint, and ensuring captions and transcripts for videos, you enable participation for everyone.
The social value is clear: accessible content empowers individuals, strengthens communities, and helps organisations build trust. Moreover, research has shown that inclusive communication increases employee satisfaction and can boost retention rates.
These are not just numbers, they represent lives made easier, information unlocked, and opportunities expanded. We need everyone to take responsibility for creating accessible content, for your colleagues and customers, so that everyone can access the information you want to convey.
The tools mentioned throughout this guide will help you to understand why accessibility matters, how you can create accessible content and how to use tools to support you and others.
Using the Accessibility Checker
A quick guide to spotting and fixing accessibility issues before sharing your content.
Font Size, titles, styles and Type
How to choose readable, consistent fonts that improve clarity for everyone.
Adding Alt Text and Image Descriptions
Explaining images effectively so all users can understand visual information.
Careful Colour Use (Contrast and Data Markers)
Ensuring colours and contrast work for all users without relying on colour alone for meaning.
Lists Instead of Tables, Avoid Text Boxes
Creating cleaner, more accessible layouts by using lists and avoiding layout tables or text boxes.
Friendly Hyperlinks
Writing meaningful link text that helps everyone understand where a link will take them.
PowerPoint Live
Sharing slides in an accessible, flexible way that supports captions, navigation, and user control.
